Frequently Asked Questions​.
Answers to common queries about contacting Altivo about sponsor management.
General Overview & Purpose
Altivo is a dedicated online platform or mobile app designed to streamline and enhance how schools manage sponsors and advertising assets. It centralizes data, automates key tasks, and provides real-time insights to improve efficiency and accuracy in sponsorship management.
Altivo is specifically designed for schools to manage their sponsorship activities. It can also be expanded to universities, sports clubs, and non-profit organizations that manage sponsorships for physical or digital assets.
Schools often struggle with manual processes, inefficient tracking of sponsorships and assets, complex inventory management, and a lack of proper reporting and notifications. Altivo addresses these pain points by automating tasks, providing clear visibility, and improving communication.
Altivo offers significant benefits including reduced administrative workload, enhanced data accuracy, proactive management through alerts, streamlined inventory management, automated Section 18A tax certificate generation, and improved sponsor relationships. Ultimately, it helps schools maximize their sponsorship revenues.
Key Features & Functionality
Altivo offers a range of core features including:
- School and Sponsor Profiles: Centralized data for easy tracking of sponsor relationships.
- Inventory Management: Tracking of available assets (e.g., billboards, newsletters, sports kits), their units, values, and availability.
- Asset Allocation: Assigning individual assets or packages to sponsors, tracking dates and fulfillment status.
- Package Creation: Bundling advertising assets into attractive sponsorship packages.
- Sponsorship Tiers: Categorizing sponsors based on their contribution levels.
- Automated Notifications: Alerts for campaign expirations, low donation balances, and upcoming sponsor renewals.
- Real-Time Overview and Reporting: Summaries of donation amounts, allocations, and inventory details, with filtering options.
- Section 18A Tax Certificates: Automatically generated PDF certificates for new advertisers and updates.
- Calendar Views: Displays active and upcoming allocations on a calendar for critical date monitoring.
Altivo provides real-time summaries and a central data view, enabling schools to quickly access key metrics and detailed data. It aims to reduce manual reporting needs and provides instant visibility into sponsorships, allowing for easy reporting to principals, SGB, and sponsors.
Yes, Altivo allows schools to track and assign value to barter agreements with sponsors, ensuring proper oversight.
User Experience & Access
Users are added in the backend by our internal team and receive an access link. A mobile download link for a mobile version is also provided.
Navigate to the “Advertisers” view, click “+ Add”, enter the advertiser’s name, registration number, and contact information, then save.
Go to the “Asset Allocations” view, click “+ Add”. You can choose “Individual Allocation” to select an asset type and enter units, or “Package Allocation” to select a pre-defined package. Fill in relevant dates and status, then save.
You can send suggestions or issues via email to [email protected]. It’s helpful to include screenshots, issue descriptions, and steps to reproduce any errors.
Technical & Automation Details
Altivo utilizes data filtering through “slices” to allow each school to see only its own data, supporting data security.
Altivo sends automatic email alerts for campaigns with less than 15 days remaining in an allocation/placement, and when an advertiser’s balance drops below 10% of the donated/paid amount. The “Days Left” and “Balance” columns also use flagging (red/orange dots) to highlight critical statuses.
Assets automatically become available again after their end date. Inventory data is synchronized and adjusted dynamically based on both individual and package allocations.
Need further assistance?
If you have questions that weren’t covered here, please don’t hesitate to reach out to us directly. Our team is here to provide the support you need.